Requisition Number: 2023-003
Job Title: Administrative Assistant
City: Scranton
State: PA

Administrative Assistant

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Description/Job Summary

The Diocese of Scranton is seeking qualified candidates for the position of Administrative Assistant to the Diocesan Secretary for Catholic Human Services/Chief Executive Officer of Catholic Social Services.

Scheduled work time is 8:00 AM to 4:00 PM but must be flexible based on the needs of the office. This shall be a salaried position in compliance with State/Federal wage regulations.

Child Line, PA State Police, and FBI background checks required prior to beginning employment; VIRTUS training (employer provided) is also required.


The successful candidate will be responsible for general administrative support such as answering multiple phone lines in the Executive Office, preparing correspondence and mailings, organizing and scheduling the calendar of the CEO of Catholic Social Services and maintaining the files/records within the office. This position also serves as secretary for monthly Governing Board meetings and will be responsible for coordinating agenda items and preparing meeting minutes.

Required Qualifications

  • The minimum experience and training may be a high school diploma or G.E.D with preferred major in business and experience in clerical and/or fiscal employment.
  • A minimum of five (5) years experience; bi-lingual Spanish is a plus but not required.
  • The individual should have a working knowledge of a computer screen interface and possess skills using the computer, must be experienced with MS Word, Excel and Outlook.
  • Must be proficient in pulling annual reports for multiple departments of Catholic Social Services.
  • Responsible for submitting monthly expenses and mileage vouchers of the CEO to the fiscal department.
  • Main contact of Catholic Social Services web submissions, call/direct to appropriate department for assistance.
  • The individual must be of good moral character, dependable, and reliable.
  • The individual must possess a current/valid Pennsylvania driver’s license and must have access to an insured automobile while on duty.
  • Individual must provide complete details of any conviction records they may possess.
  • Individual must consent to random drug and alcohol testing.
  • The individual will attend VIRTUS training in accordance with Diocese of Scranton policies.
  • The individual will maintain an awareness of the Mission Statement of Catholic Social Services.
  • This mission is extension of the broader mission of the Catholic Church of the Diocese of Scranton.
  • Catholic Social Services is committed to services of the impoverished, the vulnerable, the culturally diverse and persons with unusual needs. Every person you come in contact with is treated with respect and dignity.
  • This individual must adhere to Catholic Social services Policy regarding a drug free workplace, as in compliance with State and Federal regulations.

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We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

For more information, view the EEO - Know Your Rights and Pay Transparency Statement.